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1. Information we collect
Depending on how you interact with us, we may collect:
- Identity and contact details (name, email, phone, country, city, address).
- Application details (position, work and schedule preferences, languages).
- Professional information (work experience, education, certifications, CV and documents).
- Responses to application questions and any information you choose to provide.
- Technical data (such as essential cookies needed for the site to function).
2. Why we collect information
We use personal information to:
- Receive, assess, and manage job applications.
- Communicate with you about your application and the recruitment process.
- Operate, secure, and improve our website.
- Comply with applicable legal and regulatory obligations.
- Where you have opted in, send you future recruitment updates.
3. Recruitment-data processing
Information you submit through the application form is used to evaluate your suitability for the role(s) you apply to, to contact you, and to administer the hiring process. Please also read our Applicant Privacy Notice, which describes recruitment processing in more detail.
4. Legal basis for processing
Where applicable law requires a legal basis, we rely on your consent, the steps necessary to consider you for a role at your request, our legitimate interest in recruiting suitable candidates, and compliance with legal obligations. The specific legal basis may vary by jurisdiction.
5. How information is stored
Personal information is stored on systems operated by us or our service providers, using access controls and technical measures intended to protect it. Uploaded documents are intended to be stored in secured, restricted-access storage.
6. Who information may be shared with
- Authorized members of our recruitment and hiring teams.
- Service providers that help us operate the website, storage, and email (processors).
- Authorities or third parties where required by law or to protect our rights.
We do not sell personal information.
7. Your rights
Subject to applicable law, you may have the right to access, correct, update, or delete your personal information, to object to or restrict certain processing, to withdraw consent, and to request a copy of your data. To exercise these rights, contact us using the details below.
8. International data transfers
Because we support international businesses, your information may be processed in countries other than your own. Where this occurs, we take steps intended to ensure appropriate safeguards are in place.
9. Security measures
We use organizational and technical measures designed to protect personal information against unauthorized access, loss, or misuse. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
10. Data-retention periods
We retain applicant information for approximately 12 months after a recruitment decision, unless a longer period is required or permitted by law or you ask us to delete it sooner. See our Data Retention Policy for details.
11. Cookies and analytics
We use essential cookies to operate the site and, only with your consent, analytics and other non-essential cookies. See our Cookie Policy and use the cookie preferences link in the footer to manage your choices.
12. Contact for privacy requests
For privacy questions or requests, contact us at privacy@workroute.work or by post at 65 Stroude Road, Skeabrae, KW17 0AX, United Kingdom.
13. Updates to this policy
We may update this Privacy Policy from time to time. Material changes will be reflected by updating the “last updated” date on this page.